3.11.19

VILLAGE OF ORFORDVILLE

Regular Board Meeting

Monday, March 11, 2019  7:00 P.M.

Orfordville Village Hall

Main Board Room

CALL TO ORDER

                President David Olsen called the meeting to order at 7:00 p.m.  Present were President Olsen, Dan Bartelt, Beth Schmidt, Gary Phillips, Terry Gerber, and Jason Knox.  Also present were Ben Heidemann, Chief Brian Raupp, Sarah Strunz, Karl Stuvengen, and Clerk Sherri Waege.

AGENDA VERFICTION

                Clerk Waege verified that on March 8, 2019, copies of the agenda were delivered to the President and Trustees; and posted at the Village Hall, Library, and the Farmers & Merchant’s Bank. There were no additions made to the agenda.

MINUTE APPROVAL

                Motion by Phillips, seconded by Knox to approve the minutes of the February 25, 2019 Regular Board Meeting. Motion carried.

CITIZENS WISHING TO BE HEARD

                None.

UNFINISHED BUSINESS

                None.

NEW BUSINESS

                Pay Request #11 for the Wastewater Treatment Plant.  Ben Heidemann was present regarding Pay Request #11.   Heidemann explained that the electrical is 95% done.  Motion by Phillips, seconded by Schmidt to approve Pay Request #11 for $134,525.70.  Motion carried.

                Change orders for the Wastewater Treatment Plant.  Heidemann explained that the Portzen bid for the roof that was approved in February did not include the fascia, gutters, and downspouts.    Motion by Schmidt seconded by Phillips to approve Change Order 30R1 to include the fascia, gutters, and downspouts for $14,738.00 using the contingency money.  Motion carried.

                Work Directives for the Wastewater Treatment Plant.  There were no work directives to discuss.

                Economic Development Committee recommendation to hire a realtor.   Schmidt explained that the Economic Development Committee recommended the Village approved a contract to expire December 31, 2020 with Paul Hickman from Keller Williams.    Schmidt explained the terms of the contract.  Motion by Knox, seconded by Gerber to accept the Planning Commission recommendation to approve the contract with Paul Hickman with Keller Williams until December 31, 2020.  Motion carried.

DEPARTMENT HEAD REPORTS

                Stuvengen explained that there is a sink hole on Highway 213, near where the water main break was last week. Stuvengen explained that the chimney on the manhole is broke.  Stuvengen further explained that a local contractor gave him a price of $3,000.00 to repair the chimney.  Heidemann explained that a new manhole is between $5,000.00 and $7,000.00 and that replacing it may be a better option.    Stuvengen will get a hold of contractors on Tuesday to see what the price would be for replacement, and put off the repairs for now.   Motion by Knox, seconded by Schmidt to approve the Department Head Reports.  Motion carried.

TREASURER REPORTS

                Clerk Waege explained that the Treasurer Report is not ready due to work being done in the software.  No action taken.

VOUCHERS

                Motion by Knox, seconded by Schmidt to approve the vouchers for General Fund for $54,379.46.  Motion carried.

ADJOURN

                Motion by Phillips, seconded by Gerber to adjourn at 7:33 p.m.  Motion carried.

                                                                                                                                Submitted by,

                                                                                                                                David Olsen

                                                                                                                                Village President

                                                                                                                                Sherri Waege

                                                                                                                                Village Clerk