10.28.25 SPECIAL BOARD MEETING

VILLAGE OF ORFORDVILLE

Special Board Meeting

Tuesday, October 28, 2025  6:00 P.M.

Orfordville Village Hall

Main Board Room

CALL TO ORDER

                President Dennis Burtness called the meeting to order at 6:00 p.m.  Present were President Burtness, David Olsen, Beth Schmidt, Nick Howard, Nikki Tuffree, and Terry Gerber.   Also present were Chief Jeremiah Burdick, DPW Director Nick Todd, and Clerk Sherri Waege.  Absent was Terry Morris.

AGENDA VERIFICATION

                Clerk Waege verified that on October 27, 2025, copies of the agenda were delivered to the President and Trustees; and posted at the Village Hall, Library, and the Post Office.  There were no additions made to the agenda.

BUDGET AMENDMENT

                Clerk Waege explained that there is a budget deficit for the Public Fire Protection Fees.  Clerk Waege explained that Public Fire Protection Fees are fees that General Fund pays to the Water Utility( not the Fire Department), as required by the Public Service Commission.  Clerk Waege further explained that the PSC sets the annual fee and  increased the  fee in the last water rate increase.  Clerk Waege explained that the 2025 General Fund Budget could not absorb that much of an increase so it was decided that half of the fee be placed on the water bills.  The hearing was held in May at the Public Service Commission and was effective for June 1st.  The first quarter of the year was not collected, and the second quarter of the year was prorated due to the June effective date.   The deficit is estimated at $29,651.50.

                Clerk Waege explained that there are a few categories that have unused funds in the budget.   Discussion held on what budget line items could be used to make up the deficit.

                Motion by Gerber, seconded by Tuffree to approve a budget amendment by transferring the following remaining funds as a credit to Fire Professional Service 100-00-52200-210-000: 

                Community Engagement Committee                              100-00-56702-000-000                      $1,452.71

                Land Purchases/Industrial Development                        100-00-56701-000-000                      $5,000.00

                Parks Capital Outlay                                                            100-00-55200-810-000                      $13,000.00

                Parks Repairs Bldg & Equipment                                       100-00-55200-240-000                      $8,380.66

                Police Gas, Oil & Grease                                                     100-00-52100-370-000                      $1,500.00

                Police Uniform Allowance                                                  100-00-52100-154-000                      $318.13

                Total Debits                                                                                                                                          $29,651.50

Motion carried.

2026 GENERAL FUND BUDGET

                Clerk Waege reviewed the proposed 2026 Budget which has a shortfall of $46,981.00.  After review,  the budget shortfall was balanced using funds from Public Works, Police Economic Development, and increases in revenue in Building Permits and Interest.

2026 BUDGET HEARING DATE

                Motion by Olsen, seconded by Gerber to schedule the Public Hearing for the 2026 General Fund Budget for November 24, 2025 at the Regular Board Meeting at 7:00 p.m.  Motion carried.

ADJOURN

                Motion by Olsen, seconded by Gerber to adjourn at 7:36 p.m.  Motion carried.

                                                                                                                                Submitted by

                                                                                                                                Dennis Burtness

                                                                                                                                Village President

                                                                                                                                Sherri Waege

                                                                                                                                Village Clerk