3.23.26 REGULAR BOARD MEETING
VILLAGE OF ORFORDVILLE
Regular Board Meeting
Monday, March 23, 2026 7:00 P.M.
Orfordville Village Hall
Main Board Room
CALL TO ORDER
President Burtness called the meeting to order at 7:00 p.m. Present were President Burtness, David Olsen, Beth Schmidt, Nick Howard, Nikki Tuffree, Terry Gerber, and Terry Morris. Also present were Attorney Bryce Becker, Chief Jeremiah Burdick, Ryan Akkerman, DPW Director Nick Todd, and Clerk Sherri Waege.
AGENDA VERIFICATION
Clerk Waege verified that on March 20, 2026, copies of the agenda were delivered to the President and Trustees; and posted at the Village Hall, Library, and the Post Office. There were no additions made to the agenda.
MINUTE APPROVAL
Motion by Morris, seconded by Gerber to approve the March 9, 2026 minutes. Motion carried.
CITIZENS WISHING TO BE HEARD
None.
UNFINISHED BUSINESS
None.
NEW BUSINESS
Operator License. Motion by Morris, seconded by Gerber to approve an Operator License to expire June 30, 2026 to Justin Hauck. Motion carried.
Purdy Park Playground Replacement Parts. Motion by Schmidt, seconded by Olsen to approve the recommendation from the Public Works Committee to accept the bid from Gerber Leisure Products for $7,825.00 for two new slides and miscellaneous parts for Purdy Park. Motion carried.
SCADA Computer System Replacement at the Wastewater Treatment Plant. DPW Director Todd explained that the system was upgraded in 2019 and is no longer functional. DPW Director Todd further explained that they started having problems in 2023 and repairs have been difficult as the service company is located in Iowa. President Burtness confirmed with Attorney Becker that the project has to go out for formal bid as the cost is more than $25,000.00 which is required by Village Ordinance 17-13 A(3). Discussion held on specifics for the bid advertisement so a local company can be used. DPW Director Todd will talk with Engineer Nick Bubolz. Motion by Morris, seconded by Howard to have Town and Country Engineering advertise the SCADA replacement for bid as required by Ordinance 17-13 A(3). Motion carried.
Second Amendment to the Mill Valley Developers Agreement regarding Stormwater Pond at Mill Valley Subdivision. President Burtness explained the revision. President Burtness explained that he would like two changes made; The name of the Subdivision (Mill Valley) to be included in the title and to change Item 1.2 Silt Removal to increase the 90 days to 120 days to have the silt and debris removed from the pond after the occupancy permit for the final constructed home within the Subdivision is granted. Motion by Morris, seconded by Gerber to approve the Second Amendment to the Developers Agreement for the Mill Valley Subdivision with the two amendments: 1. Include the name of the Subdivision, Mill Valley, in the title of the amendment and 2. To amend item 1.2 to allow 120 days for silt removal after the occupancy permit is granted for the final constructed home within the subdivision. Motion carried.
Deeding Parcels 6-24-175.903.01 (partial playground lot between E. Church Street and Colby Drive) from Next Generation Construction. Motion by Tuffree, seconded by Gerber to agree to accept Parcel 6-24-175.903.01 (partial playground lot between E. Church Street and Colby Drive) as deeded from Next Generation Construction. Motion carried.
Amend Rime Ridge Developers Agreement for Rime Ridge to remove the required escrow of $10,000.00 in funds for legal expenses. Clerk Waege explained that Next Generation Construction would prefer to pay the legal bills to the Village fifteen days after they are sent instead of paying the $10,000.00 into an escrow account as required when the final plat was recorded. Motion by Schmidt, seconded by Gerber to remove the $10,000.00 escrow requirement and to bill Next Generation directly with payment to be made within 15 days of receipt. Motion carried.
Amend Rime Ridge Developers Agreement for Rime Ridge for Ownership of the Retention/Drainage Pond. Discussion held. The three following items need to be clarified: Item #2. Conveyance of Playground Parcel- Clerk Waege explained that this was not in the previous Developer’s Agreement and that payment in lieu of park land has already been paid by the Developer. President Burtness provided a map that shows the parcels which are the undeveloped portion of the East end of E. Howe Street. Morris was concerned that it would be needed for future roadway as shown on the Final Plat. President Burtness explained that the parcel, if accepted, would be larger than Stavn Park in regards to square footage. Discussion held on not accepting the parcels and having them added to the adjoining lots. Item #3. Conveyance of the Detention Pond. Discussion held on when the pond will be conveyed to the Village, will it be once the subdivision is complete after the 120 days that the Agreement provides for the Developer to clean the pond once the final occupancy permit is granted? Item # 3 Deed Preparation - In regards to the deed preparation, the Amendment states that the deed transfer for the Detention Ponds will be prepared by the Village. The board felt it should be at the cost of the Developer as he is deeding the property to the Village. Morris asked about the sidewalks between lots 16 and 17, as discussed and agreed upon when the Final Plat was approved. Schmidt explained that she walked through the subdivision recently and wondered why the sidewalks were not in place as agreed upon. Clerk Waege explained that the Final Plat does have an easement for the walkway. DPW Director Todd explained that if it was not on the construction plans, it didn’t get done. Morris requested Clerk Waege to review the minutes from the Final Plat approval as all present thought and agreed that it that a sidewalk should be installed so there is walking access to Old Highway 11 and Dollar General. DPW Director Todd suggested that it be resolved before homes are sold on those lots. Clerk Waege suggested that it get included with the Developer’s Agreement as long as we are amending it. Motion by Morris, seconded by Gerber to table to the April 27, 2026 meeting to allow time for amendments to the draft and to be discussed at the second meeting of the month when a Village Attorney is present. Motion carried.
TREASURER REPORT
Motion by Morris, seconded by Howard to approve the February Treasurer Report. Motion carried.
VOUCHERS
Motion by Gerber, seconded by Tuffree to approve the vouchers with a check range of 39779-39802. Motion carried.
VILLAGE PRESIDENTS UPDATE
President Burtness updated those present on the following:
· The brush site is open for the season. Hours are 7:00 a.m. to 8:00 p.m.
· The building for Green County Fence in Deck is substantially completed in the Business Park.
· Continue to check our website https://orfordvillewi.gov.
DPW DIRECTOR TODD FINAL MEETING
DPW Director Todd thanked the Village Board for working with him in his tenure with the Village. DPW Director Todd recommended the Village Board consider the following in the near future:
· Do a small water rate increase each year to keep up with rising expenses.
· Do a small sewer rate increase each year to keep up with cost for upcoming projects.
· Consider imposing a wheel tax for residents so additional funds are generated for street improvements.
The Village Board thanked DPW Director Todd for his service to the Village.
ADJOURN
Motion by Howard, seconded by Tuffree to adjourn at 8:08 p.m. Motion carried.
Submitted by,
Dennis Burtness
Village President
Sherri Waege
Village Clerk